Planning and managing events in Kenya—whether it’s a wedding, corporate event, birthday, or product launch—can be a logistical challenge. With the rise of digital tools and event management platforms, organizing successful events has become easier, faster, and more efficient.
In this article, we’ll explore the best tools and platforms for managing events in Kenya, helping event planners, wedding organizers, and business owners handle events like true professionals.
Why You Need Event Management Tools in Kenya
Kenya’s events industry is growing rapidly, with high demand for creative and well-coordinated functions. However, challenges like vendor miscommunication, timeline delays, budget tracking, and guest list management can make or break an event.
That’s where event management platforms come in—they simplify tasks, automate workflows, and ensure every aspect of the event runs smoothly.
Top Event Management Tools and Platforms in Kenya
Here are the best tools and platforms you can use to manage events in Kenya like a pro:
1. Eventbrite – Ideal for Ticketed Events and Registrations
Why it works:
Eventbrite is a global platform that’s also effective in the Kenyan market. It allows you to set up event pages, sell tickets online, manage RSVPs, and send reminders to attendees.
Features:
- Online ticketing and payment integration (with M-Pesa through third-party apps)
- Event check-in and guest tracking
- Custom branding for event pages
Best for: Corporate events, concerts, workshops, and conferences.
2. Joy – Perfect Wedding Planning App
Why it works:
Joy is one of the most popular wedding planning platforms globally. Kenyan wedding planners can use it to streamline timelines, manage guest lists, send digital invites, and share photo galleries.
Features:
- Wedding website builder
- RSVP tracking
- Custom wedding timeline and checklist
- Guest messaging and mobile app
Best for: Weddings and private events.
3. Google Workspace – Reliable for Team Collaboration
Why it works:
From shared calendars to Google Sheets for budgeting and Docs for planning, Google Workspace is the go-to suite for collaborative event planning in Kenya.
Features:
- Real-time document sharing
- Budget planning in Google Sheets
- Timeline creation in Google Calendar
- Form creation for RSVPs
Best for: Freelance event planners and small event planning teams.
4. Trello – Task and Timeline Management
Why it works:
Trello offers a visual board-style layout that makes managing event workflows easy. Kenyan event planners can break down events into stages: pre-event, during the event, and post-event.
Features:
- Custom boards and checklists
- Team member assignment
- Due dates and calendar integration
- Mobile-friendly app
Best for: Planning timelines and delegating tasks to team members.
5. Brite Venue – Venue Booking Made Easy
Why it works:
This tool helps event planners find, compare, and book venues across Kenya. With details like capacity, amenities, pricing, and location maps, Brite Venue saves hours of research.
Features:
- Venue directory
- Contact and booking integration
- Image galleries and floorplans
Best for: Corporate event organizers and wedding planners.
6. Canva – Design Tool for Invites and Event Branding
Why it works:
For Kenyan events that require strong visual branding—like weddings, baby showers, or corporate product launches—Canva helps create stunning digital and print materials.
Features:
- Customizable invitation templates
- Social media graphics for event promotion
- Event programs, signage, and name tags
Best for: DIY designers and marketing-savvy planners.
7. WhatsApp Business – Client and Vendor Communication
Why it works:
With most Kenyans using WhatsApp, this tool becomes an essential platform for daily communication with clients, vendors, and guests.
Features:
- Business profile setup
- Automated replies
- Labels to organize conversations (e.g., suppliers, clients, payments)
Best for: All event communication needs.
8. Asana – Advanced Project Management
Why it works:
Asana is perfect for bigger event planning teams working on multiple projects. It allows detailed task breakdowns, workflow visualization, and client feedback tracking.
Features:
- Task assignment and deadline tracking
- Project timelines and calendar views
- Team progress monitoring
Best for: Large event planning agencies and wedding planning companies.
Bonus: Local Platforms in Kenya to Explore
- Tenda Events – A Kenyan event service marketplace that connects planners with vendors like photographers, caterers, and decor providers.
- Pigiame & Jiji – Useful for finding local equipment rentals and venues at a budget.
Conclusion: Streamline Your Events with the Right Tools
Whether you’re a seasoned wedding planner in Nairobi or managing corporate events in Mombasa, the right event management tools can make your work easier and more professional. The key is to combine platforms that work best for your workflow and your client base.
In Kenya’s fast-growing events industry, investing in modern tools will not only save you time but also impress your clients and grow your brand reputation.
